Dynamic QRIS at the Cashier: vs Static QRIS & Auto-Settle

QRIS has become the default way to pay in Indonesia. But there are two kinds of QRIS that often get confused, and the difference strongly affects how smoothly your checkout runs: static QRIS and dynamic QRIS. Choose wrong and your cashier gets slow and end-of-day reconciliation gets messy.

The good news: once you understand the flow, the choice is obvious — and the setup takes minutes, not days.

Static QRIS vs dynamic QRIS

Static QRIS is a single fixed QR — usually printed and taped to the counter. The customer scans, then types in the amount to pay themselves. That’s where the trouble starts. The customer can mistype (under or over), so the cashier has to verify manually. The cashier also doesn’t know the payment arrived unless they check a phone or bank notification separately. And at day’s end, matching deposits to transactions becomes extra work nobody asked for.

Dynamic QRIS is a QR generated specifically for each transaction, already containing the exact amount. The customer just scans and confirms — no typing numbers. And most importantly: the “paid” status arrives automatically at the cashier the moment payment succeeds, with no manual confirmation.

For a business with a queue, dynamic QRIS clearly wins: faster, no wrong amounts, and recorded automatically.

The “auto-paid” flow via webhook

What makes dynamic QRIS feel magical is the webhook. Here’s how it works at a modern cashier:

1. The cashier creates the charge. The system requests a QR from the payment gateway (e.g. via a Core API) for that transaction’s amount.
2. The QR appears on the cashier screen. The customer scans with their bank/e-wallet app.
3. The customer pays. The amount is pre-filled — just confirm.
4. The gateway sends a webhook. As soon as payment succeeds, the gateway sends a notification (webhook) to the cashier system.
5. The cashier auto-marks it paid and deducts stock. The transaction completes without the cashier checking a phone or waiting.

For this flow to work, the webhook must be registered in your payment gateway’s dashboard — entering the webhook URL the cashier system provides. Set once, automatic thereafter.

Quick setup in Tenavora

In Tenavora, dynamic QRIS at the cashier is live end-to-end. To activate it:

1. Open POS → Tax & payments.
2. Connect your Midtrans account: enter the Server Key + Client Key (stored encrypted; the server key is never shown again).
3. Check Enable QRIS at the cashier.
4. Copy the Webhook URL from the Webhook card, then register it in your Midtrans dashboard so the “paid” status arrives automatically at the cashier.

Keep in mind: QRIS needs an internet connection because the paid confirmation comes via the webhook. When offline, the cashier automatically falls back to cash/EDC, then QRIS re-enables once online — the queue never stops.

Daily reconciliation tips

Reconciliation means matching money in with recorded sales. With dynamic QRIS + auto-paid, this is far easier — but stay disciplined.

At day’s end, compare total QRIS in the system with QRIS deposits in the account/gateway. Because every QRIS transaction is recorded automatically with the exact amount, the difference should be zero. Also watch for “hanging” payments: a QR that was created but never paid (the customer canceled) won’t be marked paid — make sure it isn’t counted as a sale.

A sales report that separates cash/QRIS/card turns all of this into comparing numbers, not recomputing them. One more thing: because QRIS needs to be online, check your connection at peak hours; if it drops, the system switches to cash/EDC and the cashier keeps running.

If your store regularly has a queue, dynamic QRIS stops being a nice-to-have. A few seconds saved per transaction adds up fast during a rush, and the end-of-day reconciliation that used to eat your evening becomes comparing two numbers that should already match.

Want dynamic QRIS with auto-paid at your cashier? Explore the Tenavora F&B solution or start free for 30 days, no credit card required.